The Resilience Hub is an inclusively built virtual and physical space that aims to mobilise greater levels of ambition and action on building resilience to climate change. It serves as the home to the Race to Resilience campaign at COP, representing over 1,500 non-state actors taking action on resilience around the world. As one of the managing partners of the Hub, GRP is looking for a consultant to manage the Resilience Hub programme for COP29.
The primary objective of the consultant is to manage the planning and operational delivery of the overall Resilience Hub programme for COP29. The consultant will be responsible for liaising with partners and stakeholders at all levels to ensure that a comprehensive, diverse, engaging and well-structured programme is implemented. This is a full-time (remote) position starting in April 2024 until January 2025.
Core tasks & responsibilities
Coordinate with Thematic Oversights & Theme Leads to curate a clear, detailed and engaging programme that aligns with the Resilience Hub objectives for COP29, taking into account the hybrid nature of the events and the virtual components of the programme.
The following is a list of expected responsibilities to be covered by the Senior Programme Manager. The full terms of reference for the role is available here.
Programming:
- Collaborate with the Thematic Oversights and Key stakeholders to develop and maintain a comprehensive, detailed plan for the delivery of the Resilience Hub programme for COP29, ensuring that programme format and themes are prioritised.
- Collaborate with the Thematic oversights to identify & onboard theme and session leads (including the management and coordination of an external EOI process for programming sessions for Resilience Hub COP29).
- Engage in programming coordination with Theme Leads to establish event content & format to help ensure sessions are engaging and interactive.
- Provide a detailed programme management structure to all programme workstreams and tasks, including setting timelines & deadlines, prioritising tasks, and assigning team members to various deliverables
- Ensure that key programme decision points are identified and scheduled for Thematic oversight & Management meetings, with appropriate programme information provided to facilitate effective evaluation and decision making
- Attend regular Management & Steering Committee meetings and provide detailed updates on Programming workflow
- Lead on external programming calls (with support from Events team) with Theme Leads and Session Hosts to provide relevant updates, facilitate group discussions to progress event curation and provide clear deadlines and next steps
- Work closely with the Sponsorship Coordinator and Regional Hub Coordinator to ensure their programming requirements are incorporated into the Resilience Hub programme (including management of Sponsor speaker recommendations and sponsor standalone programming sessions)
- Oversee and continuously review the Resilience Hub Programme, ensuring that proposed organisations, sessions and content aligns with the Resilience Hub objectives.
- Drafting and finalising of the Resilience Hub programme to be circulated and signed off by relevant stakeholders
- Work closely with the Communications team to ensure that all programming elements are integrated into the communications plan (pre, during and post COP) and that the published programme / agenda is kept up-to-date and accurate across all live platforms
- Assist with exploring avenues to secure Blue Zone passes for COP29
- Carry out post-COP & debrief tasks as required
Engagement:
- Create a detailed workplan for proposed deliverables which consider (but are not limited to): Youth & Influencers engagement, Illustrators, podcasts, networking / pavilion engagement. Taking into consideration in person and virtual attendees when planning and consider both pre & during COP29 for engagement elements.
- Manage artistic/engagement budget, ensuring all secured activities are delivered within the specified budget. Keep all associated costs up-to-date and accurate and accessible for the Project Manager.
- Secure and onboard all suppliers/contractors for artistic/engagement elements of the Resilience Hub (including creating ToR’s and service agreements).
- Manage the Artistic & Engagement Coordinator and their workload/tasks as required (this role will provide support to the Programming Manager).
Qualification requirements:
- Proven track record of carrying out outlined tasks within a similar role;
- Organisation and project management skills, with proven ability in prioritising workloads and meeting deadlines;
- Adaptive, independent and works well as part of a multi-disciplinary and fast-paced team in a complex international environment;
- Interest in and a comprehensive understanding of the Resilience Hub is desirable;
- Excellent ability to express oneself in English, both orally and in writing;
- Availability to travel to and attend COP29 in Azerbaijan for the duration (11 – 24 November)
Contact:
For role-specific questions please contact Resilience Hub Project Manager Sarah Clarke sclarke@globalresiliencepartnership.org. The deadline for applicants is 05 March 2024, however we are reviewing applications on a rolling basis and encourage you to apply as soon as possible.
Application
Please submit your CV (2 pages max) and cover letter (1 page) via this form. In your cover letter please describle what motivates you to apply for this job and why you think you will be a good fit into the dynamics of the Resilience Hub.
The full terms of reference for the role is available here.
We look forward to receiving your application!